Saatchi & Saatchi Wellness is looking for a Project
Manager to join our Project Management team in New York.
Walk the halls of SSW and you'll find a
rather spirited and passionate group of people. It's a stimulating assembly of professionals writers,
managers, strategists, art directors, planners, analysts and developers.
We believe the only way
to move people to live healthier, happier lives is to create ideas that move
them emotionally. Never powered by reason alone, people whether they re
consumers, caregivers, doctors or payers are motivated to take action by
emotion. Only when people feel something will they be willing to do something.
For decades, Saatchi
& Saatchi Wellness has provided consumer and professional marketing,
strategic consulting and medical education to pharmaceutical and wellness
brands. Today, we're dedicated to continuing that legacy by raising the bar and
crafting award- winning work online, on-air, in print and in-office. Going
beyond addressing simply the absence of illness, our vision is to inspire a
healthier, happier world. Together, we strive to help brands thrive in today s
culture of wellbeing by leveraging the power of Wellness IntelligenceSM.
About the Role:
The Project Manager leads the production of cross-media projects of medium
size or complexity, and is ultimately responsible for the on-time on-budget
delivery of high-quality deliverables that power Client satisfaction, meet
business requirements, and balance Client and Agency economics.
Project Management Skills: Proficient in flexible/adaptive project planning
methodologies. Well-versed in production needs and processes; strong in at
least one delivery medium (interactive/digital, print, or content development)
but understands other media well enough to manage and deliver work as a
strategic problem solver.
SOWs: Prepares detailed project scope definitions and estimates with quick
turnaround time and minimal revisions. Creates or reviews statement of work
documentation, collaborating across disciplines for buy-in and sign-off.
Finances: Accountable for top-down and bottom-up budgets for medium-sized
projects to ensure estimates reflect required work effort and resourcing.
Accurately calculates cost-to-complete estimates for cross-media projects,
projecting and escalating potential overages, and working with the discipline
lead and project team to come up with solutions to contain the financial
Thought Process: Demonstrates critical and strategic thinking skills, and is
solution-oriented and flexible in their approach.
Technology: Understands development processes, technology architectures, and
requirements across digital platforms including but not limited to web, mobile,
CRM, and display ads. Interest in and able to learn and quickly adapt to new
Agency Process: Advocate and champion of Agency processes. Able to define and
manage team adherence to work stream and delivery process, communication plan,
and rules of engagement; ability to identify risks to customizing processes and
escalating to senior leads for confirmation prior to adoption as necessary to
meet timeline or budget constraints.
Creativity: Creative problem solver; suggests creative alternative solutions
to process, resource, budget, time, and/or technology constraints.
Project Plans: Collaborates across disciplines to create and manage master
project plans and timelines; real-time adjustment of timelines as necessary to
address issues as they arise, projecting and escalating risks to delivery.
Quality Control: Is accountable, alongside other project stakeholders, for
quality of end delivery; manages review cycles and ensures team adherence to QC
Process Improvement: Proactively identifies opportunities to adjust and
streamline processes for efficiencies, and suggests alternative workable
solutions where dictated by timeline or budget constraints.
Trouble Shoot: Projects potential issues and escalates to discipline lead
before occurrence; collaborates with the team to reach a suitable resolution.
Conflict Resolution: Arbitrates team conflicts and facilitates
cross-capability collaboration to reach a resolution; manages up to discipline
lead proactively for support as appropriate.
Collaboration: Proactively keeps team informed of next steps and any changes
as they occur. Communicates clearly and frequently. Leads team communication
plan; monitors and adjusts as needed to ensure effective and efficient
Risk Management: Identifies, escalates, and monitors project risks;
facilitates mitigation planning and implementation of solutions.
Tactics and Execution
Ownership of Execution: Manages production of engagements from award to
completion to post delivery.
Client Finances: Responsible for project cost management. Provides accurate
and realistic cost-to-complete estimates and forecasts for assigned projects to
internal stakeholders, and actively manages projects to budget.
Communication: Proactively and precisely articulates verbally as well as in
writing to communicate with the team, 3rd-party vendors, internal stakeholders
and Clients. Able to break down tasks and scenarios into clear succinct points;
able to adopt clear but diplomatic Client-speak in Client communications.
Organization: Keeps project and account folders organized and clearly labeled
to facilitate ease of sharing files; able to juggle multiple projects
simultaneously without cross contamination of files or information.
Resource Allocation: Leads resource allocation discussions at the project
level with cross-capability team, working with the Resource Manager for
appropriate skills-based resource allocation and identification of resourcing
needs in advance.
Vendors: Manages 3rd-party vendor engagement, communicating budgets and
timelines, facilitating review processes and smooth transition of assets and
deliverables, as well as proper invoicing and scope and budget adherence.
Change Orders: Identifies scope and/or budget overages prior to occurrence
and escalates to internal stakeholders for discussion and resolution; manages
Change Request process, documenting changes in scope and associated budget
Internal Relationships and Team Leadership: Positive influence within the
discipline. Develops strong and positive working relationships with other
discipline leads and project stakeholders; strong project team lead, motivating
project teams to excel, while supporting their various work streams to ensure
adherence to objectives, process, and timelines.
Management: May mentor and direct the activity of an Associate or Senior
Associate Producer, escalating to senior leads as and when appropriate.
Culture: Promotes and contributes to business unit s culture and environment;
sets an example within the project team and discipline for adherence to quality
On-boarding: On-boards new project and discipline team members to the brand
and agency processes.
Client Processes: Intimate understanding of Client s processes and project
priorities; able to partner with the Client to meet their production needs;
able to guide conversations around scope and timelines.
Managing Expectations: Ensures Client and internal stakeholder expectations
are set and managed appropriately in a timely manner.
Documentation & Communication: Works hand-in-hand with Account Management
to ensure timely and accurate Client documentation and communication of Client
feedback to the internal team. Presents complex data or messages in a clear, succinct,
Delivery: Ensures production deliveries are timely and on budget, and meet
Strong verbal and written communication skills
Strong organizational skills
Must be proactive and self-managing
Must demonstrate financial acumen
Must have history of delivering projects on-time and on-budget
Effective negotiation and conflict management skills
Solid Microsoft Office skills
Solid Microsoft Project skills
Knowledge of digital media and execution processes
Exhibits Integrity and Trust
Exhibits Self Awareness and Development
Bachelor s degree required
4-6 years of experience
Knowledge and experience in healthcare and pharma is a strong plus
Demonstrates progression in level of responsibility within a professional
project management environment
Client-facing experience preferred
Creative agency experience preferred
Experience in communications or marketing environment preferred
Publicis Health is the world s premier health-oriented agency network. A
division of Publicis Groupe, Publicis Health manages top-tier agencies
specializing in promoting innovative solutions in advertising, digital,
branding, message delivery, market access, and medical communications. Publicis
Health s mission is to be the indispensable force for health and wellness
business transformation through the alchemy of creativity and technology for
With more than
5,000 employees around the world, Publicis Health manages 17 agency brands
through 40 offices located in seven countries. Publicis Health brands include
Digitas Health, Discovery USA, Heartbeat, in-sync, Langland, Maxcess Managed
Markets, PDI, PlowShare Group, Publicis Health Media, Publicis LifeBrands,
Publicis Resolute, Publicis Touchpoint Solutions, Razorfish Health, Real
Science, Saatchi & Saatchi Wellness, Tardis Medical Consultancy and
Web: www.publicishealth.com | Facebook: www.facebook.com/publicishealth
| Twitter: www.twitter.com/PublicisHealth/
SSW is headquartered in New
York City and part of the largest healthcare communications group in the world,
Publicis Health Global network.
Learn more at